CBM of America
Accounts Payable Coordinator
Preface:
CBM of America, LLC. is committed to building a communications technology solutions company consisting of innovative, dedicated, and passionate professionals who are intensely focused on delivering complete customer satisfaction. Our intention is to build a reputation that is second to none for always meeting or exceeding customer expectations by delivering every product and every service on time with the highest quality possible. To build a company that always keeps its promises.
Summary:
Responsible for daily and monthly accounting tasks ranging from General Financial Analysis, Credit Card Management, Accounts Payable (Internal), and Fixed Assets Management. A thorough understanding of the Chart of Accounts will be required. Must work closely with the Accounts Payable Supervisor.
Duties and Responsibilities
- Retrieve all invoices from emails and postal mail and save/scan all invoices into the Invoice Received Folder.
- Process all invoices – Net 30 Invoices, Discount Invoices, Non-Trade Invoices (Utilities, Contractors, Office Expenses, Auto Expenses, Credit cards).
- Match the invoice with the PO listed on the invoice. Communicate any price discrepancies with the relevant person/department.
- Follow up on all invoices that are on hold due to discrepancies on a timely basis.
- Code and record all invoices correctly to GL accounts. Do daily and weekly audits of invoices entered in the Accounting Software.
- Analyze all Statement of Accounts received and communicate with vendors the status of the invoices listed on each statement. Check for any missing invoices.
- Retrieve all credit memos, update, and maintain the RAM/Credit Listing Worksheet.
- Apply credits to open invoices or request refund checks.
- Prepare the pre-check run listing twice a week (the day before the check run). Analyze each invoice for data entry errors entered into the Accounting Software for accuracy.
- Generate the check run listing and highlight the vendors to be paid through ACH, EFT, and Checks. Send the check run listing to the Finance team. Pay vendors and forward the remittance information to each vendor.
- Provide additional Support in the following:
- Credit Cards
- Analyze each charge and expense to either the department or the project. Send in requests for new credit cards, replacement cards, cancel cards, and credit limit increases. Report fraudulent charges to the credit card company and request credits for any fraudulent charges.
- Concur – Travel and Expense Software
- Analyze each expense, code to appropriate jobs, monitor unapproved expenses and non-submitted reports, and communicate with Supervisors on any discrepancies. Maintain employees’ profiles and update information for each.
- Contractor Invoicing
- Analyze weekly timesheets. Create new worksheets; record the hours, mileage, per diem, and meal expenses for each contractor. Retrieve invoices and process for payment. Communicate with the Contracting Company on any discrepancies.
- Bank deposit run.
- Other duties: distribution of postal mail, ordering of office supplies, updating, and maintaining several worksheets within the department.
Qualifications:
- Minimum one year of accounting experience.
- Able to handle multiple tasks and priorities, and must be able to work under strict deadlines.
- Must possess strong verbal and communication skills.
- A thorough understanding of spreadsheet programs such as Excel.
- Knowledge of NetSuite is a plus.
- Team player with a can-do attitude.
Physical Demands:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The employee will be required to use his/her hands 90% of the time to type, write, and handle paperwork.
- The employee will be sitting at a desk 80% of the time, with walking between offices and other work areas from time to time.
- The employee may, from time to time, be required to lift weights (i.e., paper boxes) up to 15 pounds.
- Close vision (clear vision at 20 inches or less) is generally required, as the employee will be working at a computer and working with files & paperwork.
Work Environment:
- The work environment will consist of a business office setting. That means a clean, air-conditioned setting including moderate noise levels (i.e., computers and printers, phones and light traffic).
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The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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EEOC Statement: CBM is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy or any other protected characteristic as outlined by federal, state, or local laws.